Catch every deadline before it catches you.
PropFlow tracks every certificate, deadline, and obligation, and triages maintenance with AI — keeping UK rental operators compliant and in control, from self-managing landlords and agencies to housing associations, exempt accommodation providers, and supported-living operators.
UK-first compliance · GDPR-compliant · Data hosted in UK/EEA · Free for up to 3 tenancies
Running rental property in the UK is a compliance minefield.
Miss one deadline, face a fine.
Gas Safety, EICR, EPC, PAT, HMO Licence, Deposit Protection, Right to Rent — the obligations keep stacking, and enforcement is tightening every year.
Maintenance requests go missing.
They arrive by WhatsApp, phone call, email, and text. Half never make it into a system. The ones that do take hours to triage, dispatch, and chase.
Spreadsheets don't scale.
One landlord, two tenancies — fine. One agency, five hundred — impossible. And when a dispute goes to court, you need evidence, not a Google Doc.
One platform. Every obligation. Automated.
Compliance Tracking
Every certificate, every deadline, every obligation — tracked automatically. Reminders before, escalations after. If it's required in England, Scotland, Wales, or NI, we track it.
AI Maintenance Triage
Tenants report issues in plain English (or Polish, or Urdu). Our AI classifies urgency, assigns a tradesperson from your team or our marketplace, and keeps the tenant updated — in the language they wrote in.
Tenant Communications
Two-way WhatsApp and SMS built in. No switching apps, no pasting phone numbers, no lost threads. Every message logged against the tenancy, every file auto-filed to the document vault.
Court-Ready Evidence
Full audit trail of every notice, inspection, message, and payment. One-click export to a court-ready PDF bundle. Section 21, Section 8, Rent Arrears — ready in minutes, not days.
Whatever you manage, PropFlow fits.
Private Rentals
Landlords, letting agents, and portfolio managers. From a single buy-to-let to a 500-tenancy agency — scale the same platform as you grow. Multi-user teams, tradesperson marketplace, evidence-grade audit trail.
Social Housing, Supported Living Ready
Housing associations, RSLs, councils, and supported-living providers. Purpose-built workflows for Universal Credit, fleeing-abuse prioritisation, affordability gates, and tenant vulnerability tracking. BACS billing, DPA, MSA, and PO-driven invoicing supported.
Not another generic CRM bolted on to property.
UK-first.
Built for UK compliance — EPC, EICR, Gas Safety, HMO Licence, Deposit Protection, Right to Rent — not a US product with a postcode field bolted on.
AI-first, but not AI-everywhere.
We use AI where it genuinely saves hours — maintenance triage, message summarisation, evidence generation — not as a chatbot wrapper.
Social Housing, Supported Living Ready.
Most platforms ignore the HA, RSL, and supported-living market. We treat it as a first-class workflow, with specific tiers and gated features for the sector.
Start free. Pay when you grow.
Free for up to 3 tenancies — full access to compliance tracking, AI maintenance triage, document vault, and tenant comms.
Paid tiers start when your portfolio grows past 3 units. Flat monthly pricing by tenancy count. No per-user surprises.